旅行

If you have any questions please review the 旅游常见问题解答 or contact Geraldine Garner at 931-221-7373 or garnerg@polkiss.com.

本概述旨在为任何指定的365bet员工或小组提供指南 去旅行. Please be aware that 政策 and reimbursement rates are subject to change and will be updated in the Policies and Procedures Manual. 有人需要进一步了解吗? 信息 should read the official 旅行规定4:15.

• Who Is Authorized to 旅行?
• 旅行许可
• 批准
• 旅游发展
• 公司卡
• 运输
• 住宿
• 餐费和杂费
• 杂项费用
• 索赔
• 旅行 Reimbursements Rate Schedule
  • General Reimbursement Rates
  • 住宿, 餐费和杂费
• Travel Forms
  
  • Authorization of 旅行
  • 旅行 Expense Claim Form

Who Is Authorized to 旅行?

可批准的旅行，以及可报销费用的旅行，应 be limited to the following:

1. 正确执行官方365bet教育，研究， or other institutional objectives;

2. 出差往返于专业性质的会议，这将会增加 the attending employee’s usefulness to the University;

3. 未来雇员的差旅费可根据《365bet》的规定报销 旅游政策. Persons who incur travel 费用 as a faculty recruit should 根据此政策和参考中授权的金额申请报销 政策.

差旅费只允许报销实际发生的费用。 以旅费偿还比率表所示的最高限额为准. 报销单据上所列的所有费用必须附有收据正本 the 旅行 Reimbursement Rate Schedule. 的 exceptions to this rule are for meals, taxi fares, tolls and ferry fees with no receipt required. 住宿 receipts are required and must itemize room charges and taxes.

 
旅行许可

只有当你的目的地在田纳西州，口头许可是足够的 advance payment is not requested and travel is not funded by a grant. 一个授权 如果要求预支旅行的任何部分，则需要提供旅行(TA) (无论在州内或州外)，旅行将由补助金资助，或旅行 destination is out of state.  的 TA must be on file in the Business Office two weeks prior to planned departure. 

 
批准

批准 for your travel and travel reimbursement must be obtained as follows:

• 教职员工 - 的 appropriate approving authority;
• 资助旅行 -除了上述，助学金资助的旅行也必须得到批准 manager of grants and sponsored programs;
• 对于旅行 -的 president and the appropriate vice president;
• 学生 -学生的旅行授权，无论目的地如何，必须是 approved by the president or the president’s designee.

 
旅游发展

通常情况下，差旅费应由雇员支付，并可报销 在正确提交旅行索赔后，向员工支付实际费用 费用. Advances to employees for anticipated travel may be under the circumstances 下面列出:

1. Permanent 旅行 Advance - 参见旅行政策 for detailed explanation.

2. Temporary 旅行 Advance -当临时旅行被批准时，员工可以收到预付款 向有关部门提出预支要求，包括预估费用 approving authority and is approved. An amount equal to 80 percent of the estimated expenditures will be allowed as an advance. However, no advance less than $100 will 被制成. 学生 traveling under individual authorizations or an employee traveling 由一名或多名学生负责支付旅行的所有费用 may be advanced 100 percent of the amount of the authorization.

 
公司卡

公司卡是发给指定员工的，由员工亲自发放 向发卡公司负责向公司收取的所有费用 卡. Applications for these 卡s are available in Human 资源.

 
运输

所有的旅行必须通过最直接或最快的路线，任何员工 who travels by an indirect route must bear any extra expense occasioned thereby.

• Taxi fares, tolls and parking fees -发还费用毋须缴交合理的士费、过路费及渡轮费的收据. A receipt is not required for parking fees $8.00及以下.

• 里程 - Point-to-point mileage is calculated using the website http://tripmaker.randmcnally.com/. If you do not have access to the web, you may call the travel clerk for mileage 信息. (兰德麦克纳利 TripMaker)

• 附近的里程 -行驶里程超过允许的点对点里程被视为邻近 英里. Vicinity 英里 should be shown separately from point-to-point 英里 on the Claim for 旅行ing Expenses form.

• Personally Owned Automobiles -雇员在办公地点使用私人车辆以方便个人 执行公务、报销公里数将按规定办理 rate provided in the 旅行 Reimbursement Schedule.

• 汽车调配中心车辆 -当运输是由机动车辆，通行费，停车，汽油和储存 费用是允许的. Emergency out-of-pocket 费用, such as towing or emergency 维修，将报销，但必须附有适当的收据，以证明 the automobile and itemizing the services.

• 空中旅行 -员工的机票复印件或标明价格的行程单 of the ticket must be submitted for reimbursement of air fare. 安排已经就绪 与某些旅行社签订，直接向大学收取机票费用. 要实现这一点，必须从 营业厅，并在取票前出示给旅行社. 员工的机票或行程复印件必须与旅行索赔一起提交。 even if the ticket was paid for by the University.

• 车辆租赁 -无论何时，只要比……更经济，就应允许收取汽车租金 替代的交通方式或它是唯一实用的交通方式. Charges for insurance for rental automobiles are not reimbursable. 只要有可能, employees should refuel before returning vehicles.

 
住宿

州内和州外的住宿费用，而授权的旅行将 be reimbursable to the maximum shown on the 旅行 Reimbursement Rate Schedule. 销售 taxes on lodging costs will be reimbursable. Higher rates for lodging at the location 不经特别批准，允许在大会或会议上发言 amount indicated in the convention or conference brochure.  的 convention or conference 说明住宿费用必须包括在旅行索赔内的小册子.

 
餐费和杂费

在授权旅行期间的伙食将根据伙食津贴予以报销 provided on the 旅行 Reimbursement Rate Schedule. 的 maximum per diem rates include a fixed allowance for meals and incidental 费用 (M&I). M&比率，或者分数 其费用由旅行者支付，无须列明费用或收据. 杂费 是否打算包括与旅行有关的杂项费用，如小费 baggage handling, phone calls home, 等.

 
杂项费用

• 个人开支-娱乐、洗衣、代客服务、小费和小费的开支; 等., are personal 费用 and will not be reimbursed in excess of the incidental M的一部分&我的速度.

• 注册费-批准会议、大会、研讨会的注册费 会议等., will be allowed including cost of official banquets and/or luncheons, 经有关审批机关事先授权并提供收据的 are submitted with the travel claim. Registration fees may be prepaid if they are 连同已批准的旅行授权(请求)提交给商务办公室 for Advanced Registration Payment completed and the registration forms attached.

• 电话，电报和传真费用-这些费用将允许提供一份声明 提供日期、名称、地点及服务性质 业务. Charges for necessary local calls on official 业务 will be allowed.

 
索赔

申请的标准表格 差旅费报销 shall be used for reimbursement of 费用. 的 form must show detail of 费用 每天打印或用墨水填写，由员工签名并批准 by the appropriate approving authority prior to reimbursement. 旅行签名 索赔必须是原件. Original receipts for appropriate 费用 must be attached 到表单. 索赔 for travel expense reimbursement should be submitted no later than 30 days after completion of the trip. 索赔 submitted after this period must include written explanation for the delay.

 
旅行 Reimbursement Rate Schedule

州内旅行和州外旅行的最高报销率是相同的 就像美国总务管理局为联邦雇员制定的那样 within the continental United States (CONUS).

住宿, 餐费和杂费:

CONUS清单包含住宿、膳食和杂费的标准报销率 and several pages of exceptions. Most destinations for out-of-state travel fall within 例外列表. 的 CONUS list is available on the General Services Administration 网站: http://www.gsa.gov/portal/category/21287

 
General Reimbursement Rates:

除非涉及过夜旅行，否则不允许报销餐费.

International 旅行 - Expense Calculator
的 旅行 Expenses Calculator 帮助您报销您的费用，使用历史汇率的影响 the date of your receipts, and integrates hidden foreign exchange charges.

Travel Forms 

Authorization of 旅行 (PDF)

差旅费报销 (Excel)